Create an Event
What is Events?
The Events module in KUHub lists upcoming university-wide activities. Users can explore event details, including date, time, location, and speaker information.
Who can use Events? Who can create events?
Users with a Koç University email address can view events. Depending on permissions, events created by some users are published without requiring approval, while events from others are published after being approved by the designated person(s).
Example: Administrative Assistant => Published without approval
Example: Student club representative => Published after approval by the Student Dean's Office.
How to create an event?
Go to https://campus.hub.ku.edu.tr.
Click on the "Sign in with KU NetID" button.
Click on "Campus Agenda > Events Management > Create Event" from the left menu.
Fill in the mandatory information fields.
a) An image with a maximum file size of 1MB must be added. The image size should be 1080x1080 pixels.
b) An event headline with a maximum of 100 characters and a short description with a maximum of 250 characters must be provided.
c) Choose "Visibility Type" as "Open to Everyone."
d) The "Publish on Mobile" option is not active yet.
e) If you want the event to be shown on a website, select "Publish on Web."
URL section: Please type KU-only websites and refrain from including websites to which you do not have authorization or access.
URL-Optional Section: You may include the link to the event platform here.
Example:
If the event will be listed on https://www.ku.edu.tr/en/events/ but will take place via Zoom, the URL section should include https://www.ku.edu.tr/en/events/ , and the URL optional section should provide the Zoom link.
All descriptions must be entered bilingually. You can switch between EN / TR languages using the "Data Language" option in the top right corner.
After entering the mandatory information, click "Submit Your Event."
Depending on your permissions, the created event will either be directly available or will be in "Pending" status awaiting approval.
How can I check if my created event is published or not?
Click on "Events Management > Submitted Events" from the left menu.
On the opened page, all your created events will be displayed together. You can learn their status from the "Status" column.
a) To see the reason for rejection for an event in "Rejected" status, click "View."
b) In the "Reasons for Rejection" section at the bottom of the page, the user (email address) and the reason for rejection will be specified.
c) Click "Update" to make the necessary corrections.
d) After making the corrections, click "Update Event."
How do I approve/reject created events?
Click on "Event Management > Approvals" from the left menu.
On the opened page, all created events will be displayed together.
The ones in "Pending" status indicate that they are waiting to be checked.
a) From the available options in the "Actions" column:
i. Click "View" to see the details of the event.
After reviewing, complete the process by clicking "Approve / Reject" button.
ii. Complete the process by clicking "Approve / Reject" button.
How do I update a published event?
Click on "Events > Approvals" from the left menu.
On the opened page, all created events will be displayed together.
The ones in "Approved" status indicate that they are published.
a) From the available options in the "Actions" column:
i. Click "View" to see the details of the event.
After reviewing, complete the process by clicking "Approve / Reject" button.
ii. Complete the process by clicking "Approve / Reject" button.
How to Add an Event to KU Daily Digest?
When creating your event, you can include it in the KU Daily Digest. Follow these steps:
Select "Publish on Digest." While filling out the event details, locate the "Publish on Digest - Optional" checkbox. Check this box to include your event in the Digest.
Choose Digest Audience: After selecting "Publish on Digest," two additional options will appear:
List: From this dropdown, choose the target audience for the Digest. You can select Faculty, Staff, Students, or All to ensure your event reaches the appropriate group.
Set Digest Publish Date: Select the Publish Date for when you want the event to appear in the KU Daily Digest. This date should give your audience sufficient notice of the event.
Submit for Approval: Once you have completed all the necessary information, submit your event. Depending on your permissions, the event will either be published directly in the Digest or sent for approval.
Confirmation: After approval, your event will be included in the KU Daily Digest on the selected date, targeting the chosen audience.