Create an Event
What is Events?
Events is a web application where university-wide activities are displayed together, and details about the event (such as time, location, speaker information, etc.) can be viewed.
Who can use Events? Who can create events?
Users with a Koç University email address can view events. Depending on permissions, events created by some users are published without requiring approval, while events from others are published after being approved by the designated person(s).
Example: Administrative Assistant => Published without approval
Example: Student club representative => Published after approval by the Student Dean's Office.
How to create an event?
Go to https://campus.hub.ku.edu.tr.
Click on the "Sign in with KU NetID" button.
Click on "Life at KU / Events > Create Event" from the left menu.
Fill in the mandatory information fields.
a) Choose "Visibility Type" as "Open to Everyone."
b) The "Publish on Mobile" option is not active yet.
c) If you want the event to be shown on a website, select "Publish on Web." It is not active yet.
All descriptions must be entered bilingually. You can switch between EN / TR languages using the "Data Language" option in the top right corner.
After entering the mandatory information, click "Submit Your Event."
Depending on your permissions, the created event will either be directly available or will be in "Pending" status awaiting approval.
How can I check if my created event is published or not?
Click on "Events > My Submissions" from the left menu.
On the opened page, all your created events will be displayed together. You can learn their status from the "Status" column.
a) To see the reason for rejection for an event in "Rejected" status, click "View."
b) In the "Reasons for Rejection" section at the bottom of the page, the user (email address) and the reason for rejection will be specified.
c) Click "Update" to make the necessary corrections.
d) After making the corrections, click "Update Event."
How do I approve/reject created events?
Click on "Events > Approvals" from the left menu.
On the opened page, all created events will be displayed together.
The ones in "Pending" status indicate that they are waiting to be checked.
a) From the available options in the "Actions" column:
i. Click "View" to see the details of the event.
After reviewing, complete the process by clicking "Approve / Reject" button.
ii. Complete the process by clicking "Approve / Reject" button.
How do I update a published event?
Click on "Events > Approvals" from the left menu.
On the opened page, all created events will be displayed together.
The ones in "Approved" status indicate that they are published.
a) From the available options in the "Actions" column:
i. Click "View" to see the details of the event.
After reviewing, complete the process by clicking "Approve / Reject" button.
ii. Complete the process by clicking "Approve / Reject" button.