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How to submit Excel data files for General Secretariat Dashboard reports?

Data owners are expected to submit Excel data files periodically by copying the files to the shared directories for their departments.

Getting Started

  • Validate and prepare the Excel file according to the Data Dictionary format prepared by IT.

  • Name the Excel file correctly according to the naming standard -YYYYMMDD_DEPTNAME.xls- such as the examples below:
    20200801_ ISLETME.xls20200801_GUVENLIK.xls20200801_YURT.xls20200801_TEKNIK.xls

  • Open the directory for your department.

  • You can use Windows/Search menu.

submit-ecel-file-ogs-dashboard-01.jpg

  • Type the directory and press Enter.

submit-ecel-file-ogs-dashboard-02.jpg


submit-ecel-file-ogs-dashboard-03.jpg


Currently shared directories are listed below:

\\KU-DWHDEV.KOCUN.DSLOCAL\ISLETME$
\\KU-DWHDEV.KOCUN.DSLOCAL\SATINALMA$
\\KU-DWHDEV.KOCUN.DSLOCAL\YURT$
\\KU-DWHDEV.KOCUN.DSLOCAL\GUVENLIK$
\\KU-DWHDEV.KOCUN.DSLOCAL\TEKNIK$
\\KU-DWHDEV.KOCUN.DSLOCAL\TRACKIT_IT$
\\KU-DWHDEV.KOCUN.DSLOCAL\TRACKIT_SIEMENS$
\\KU-DWHDEV.KOCUN.DSLOCAL\TRACKIT_YURTLAR$
\\KU-DWHDEV.KOCUN.DSLOCAL\TRACKIT_YURTLAR_CT$


  • Copy the Excel file in the directory for your department.

  • Excel Transfer Job runs daily to collect the data and transfer to the Data Warehouse.

  • After the execution of the Excel Transfer Job, Excel files are moved to the “OK” folder if the transfer is successful and to the “ERR” folder otherwise.

  • The files should not be opened from under the shared directory since this will lock the files and cause the Excel Transfer Job to end in an error condition.

  • “OK” and “ERR” directories are for the use of the Excel Transfer Job and data owners should not access or move files to/from those directories.

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