KUHub Visitor Management

1. Access Visitor Management

Select 'Campus Services' from the KUHub menu.
Open the 'Visitor Management' option.
Click 'Visitor Information Form' to continue.

Access Campus Services

Open Visitor Information Form

2. Search Visitor Records

Select the visit type on the search screen.
Enter date or other filters if needed.
Click 'Search' to list the records.

Select Visit Type

3. Create a New Visitor Entry

Click 'Add New' on the search screen.
Select the visit type: Personal Visit, Business Visit, Custom Orders and Suppliers.
Complete the required fields in the form.
Enter any necessary notes or additional information.
Click 'Send Form' to submit the entry.

Start a New Entry

4. Personal Visit

Select 'Personal Visit' as the visit type.
Click 'Add Visitor' to enter visitor details.
Enter the visitor's full name, vehicle license plate if applicable, and visit start/end date and time.
Use the additional information field for notes that may help the Security Team.
Complete the process by clicking 'Send Form'.

Add Visitor for Personal Visit

Select Visit Date

Submit Visitor Information

5. Business Visit

Select 'Business Visit' as the visit type.
Specify whether the visit is organized by a domestic or international individual/group.
Select the purpose of the visit. If none of the listed options apply, use 'Other'.
Enter the start date, time, and visit duration.
Add visitors manually or upload them using an Excel file.
Select the Campus Event option and add host information if required.
Enter program status and guest notes, then submit the form.

Select Business Visit

Specify Purpose of Visit

Add Visitor or Upload Excel

5.1 Upload Visitors with Excel

Use the 'Upload Excel' option in the Business Visit form.
Download the template using 'Download Template' if needed.
Attach the completed Excel file with 'Attach File'.
Complete the remaining required fields before submitting the form.

Download Excel Template

5.2 Add Host Information

Click the 'Add Host' button.
Search by department or person number.
Select the relevant person or option from the list.
Add notes if necessary.

Add Host

Select Host / Option

Submit Business Visit Form

6. Edit and Update an Existing Entry

On the search screen, select the relevant visit type and filters, then click 'Search'.
Click the edit/pencil icon on the record you want to modify.
Update the required fields or guest notes.
Click 'Update' to save the changes.
Use 'Return to Search' to go back to the search page.

7. Custom Orders and Suppliers

Select 'Custom Orders and Suppliers' as the visit type.
Enter the email address for communication.
Provide security-related details to help guide or contact the visitor group.
Submit the form by clicking 'Send Form'.

Select Custom Orders and Suppliers

Submit Custom Orders and Suppliers Form

8. West Campus Visitor (Only Student)

Students wishing to visit the West Campus can select the "West Campus Visit" option.

9. Key Points to Remember

The selected visit type may change the fields displayed in the form.
Date, time, and duration information must be entered completely.
Security notes should be short, clear, and useful for guidance.
For group visits, use the Excel template when uploading multiple visitors.
Before submitting, make sure all required fields are completed.